PACK 3030 POLICIES & GUIDELINES

This organization shall be known as the Harrington Elementary PTO Cub Scout Pack 3030, Lighthouse District, Gerald R. Ford Council, and Boy Scouts of America (BSA). All members must agree to abide by the constitution and by-laws of the Boy Scouts of America. Anyone who is directly or indirectly connected with the pack, shall be governed by the constitution and the by-laws of the National Council and/or such rules and regulations as may be adopted and approved by the Pack Committee as long as they do not conflict with the constitution and the National Council.

GENERAL REQUIREMENT
All rules and policies of the Boy Scouts of America must be followed.

All rules and policies of Pack 3030 will be determined by a majority of the Committee.

All activities, travel, gifts, reimbursements, and awards done or given at the Den level or Pack functions must be approved by the Committee first.

All parents are welcome and encouraged to take part in any or all Committee meetings.

Cub Scouting is a family organization. Each family registered in Pack 3030 is expected to participate actively. Adults will be called upon to fill vacancies at the committee level, leadership level, and other activities. It is the general policy to have at least one parent to hold a Pack responsibility during each year their son is in Cub Scouts.

Each scout should have at least one Parent for the boy present at all pack meetings and activities. If a Parent is unable to attend, another adult from the den may be responsible for the boy. Den Leaders need to make sure there is an adult to come up with him for advancements and is responsible for him at all meetings or activities. Awards are presented to a Parent or Adult who will then present the award to the boy at the pack meeting. No boy should ever come up to receive an award alone.

Dens should consist of at least 5 boys and ideally no more than 8, see Den Rules for more details.

Parents will be advised of the times and dates of the den, pack and committee meetings.

It is mandatory that parents attend at least one committee meeting and one parents meeting in a scouting year. Failure of parents to fulfill this commitment may result in membership being termed Inactive and the loss of the privilege to participate in pack activities and events under the review of committee. This action may be taken under the advisement of the Committee Chairman and Cubmaster.

MEMBERSHIP
This membership will be open to any boy in grades 1-5. Active membership is having good attendance (75%), participation in Pack Fundraisers and working on den and/or Pack projects.
Membership shall include all parents, guardians, and duly registered adults.
The scout registration fee shall be $ 32.00 for a Returning Cub and $40.00 for a New Cub.
Boys Life Magazine is included in the cost of registration.

Registration fees to join Pack 3030 are as follows:
Tiger/Cub Scout, all ranks Returning Cub (12months) New Cub (18months)
BSA Registration $7.00 $32.00 $40.00
Adult Leaders BSA Registration $7.00

Special circumstances are to be brought to the attention of the Committee. No boy shall be denied membership in Pack 3030 because of financial hardship in the family. All cases shall be brought to the attention and will come under consideration of the Committee Chairman, Cubmaster, Treasurer and the Charter Organization Representative in a Confidential Quorum. Membership shall be open or closed upon the discretion of the committee.

GUIDELINES AND REFERENCE FOR OTHER AREAS
Pack Committee shall consist of:
The Committee will assign Positions when a volunteer cannot be found from the Pack families.
These positions will be registered adult leaders of the Boy Scouts of America.

Committee Chairman
Assistant Committee Chairman
Secretary
Treasurer
Assistant Treasurer
Cubmaster
Assistant Cubmaster
Advancement Chairman
Internet Webmaster
Assistant Webmaster
Special Events/Outings Chairman
Membership & Registration Chairman
Tiger Cub Den Leader
Tiger Cub Coach
Den Leaders
Committee Members at Large

Additional Positions (but not limited to)
These positions do not need to be registered adult leaders of the Boy Scouts of America.
Pop Corn Chairman
Pinewood Derby Chairman
Blue & Gold Banquet Coordinator
Scouting For Food Coordinator
Graduation Celebration Coordinator
Summer Camp Coordinator
Events & Activities Coordinator

A voting quorum shall consist of:
The Committee Chairman
The Cubmaster or The Assistant Cubmaster
Any two (2) committee members

Adult Leadership

Committee Chair
The Committee Chair position will be filled by a volunteer from the Pack families, the Charter Organization, or assigned when a volunteer can not be found. The position is responsible for maintaining a close relationship with the Charter Organization, supervises Pack committee operations by - calling and presiding at monthly pack leaders' meetings - assigns duties to and trains committee members, plans for Pack charter review and registration, and working with the Treasurer to monitor finances and ensure adequate financial records are kept. The Committee Chair attends Roundtable meetings, and Committee meetings monthly. This position will be a registered adult leader of the Boy Scouts of America.

Cubmaster
The Cubmaster position will be filled by a volunteer from the Pack families or the local community. The Cubmaster is responsible for coordinating Pack meetings, Den assignments, and guides and supports den leaders. The individual works with the Pack committee on program ideas, selecting and recruiting adult leaders, and establishing a budget plan. As a team with the Committee Chair the Cubmaster works to cultivate, educate, and motivate all Pack leaders and parents in Cub Scouting. The Cubmaster will be a registered adult leader of the Boy Scouts of America, and will complete appropriate training.

Assistant Cubmaster
The Assistant Cubmaster position will be filled by a volunteer from the Pack families. The Assistant Cubmaster is responsible for assisting the Cubmaster in the running of the Pack meetings. The Assistant Cubmaster will be a registered adult leader of the Boy Scouts of America. The Assistant Cubmaster will fill in for the Cubmaster when needed.

Tiger Cub Coach
The Tiger Cub Coach position will be filled by a volunteer from the Tiger families, or assigned when a volunteer cannot be found. The position focus is to help ensure contact is maintained with the Tiger Cub dens, and to coordinate Tiger Cubs participation in Pack meetings. The Coach is responsible for keeping the Cubmaster and Committee Chair aware of Tiger den issues. This position will be a registered adult leader of the Boy Scouts of America, and will complete appropriate training.

Treasurer
The treasurer position will be filled by a volunteer from the Pack, or assigned when a volunteer cannot be found. The treasurer is responsible for providing a written report of income and expenses at every Committee meeting, and will provide an annual report for budgetary purposes. The Treasurer will take responsibility for all money transactions in the pack. This position will be a registered adult leader of the Boy Scouts of America.

Secretary
The secretary position will be filled by a volunteer from the Pack, or assigned when volunteer cannot be found. The secretary will be responsible for providing a written report at every Committee meeting and working with the Webmaster position to ensure timely publication of the reports on the WEB. Additionally, the secretary will be responsible for keeping a copy of Pack Policies and reports in the committee files, and make copies available to ALL members of the Pack, as needed. This position will be a registered adult leader of the Boy Scouts of America.

Advancement Chair
The Awards Chair position will be filled by a volunteer from the Pack, or assigned when a volunteer can not be found. The Awards Chair should have a working knowledge of the Cub Scout and Webelos Scout advancement plans, and works with the individual den awards persons to complete Den Advancement Reports. The position coordinates the purchase and organization of ALL standard awards to be presented to the scouts at the Pack meetings. This position will be a registered adult leader of the Boy Scouts of America.

Committee Members at Large will be filled by volunteers from the Pack, or assigned when volunteers cannot be found. Members at large will be Chairpersons or Coordinators for various events and activities the Pack holds through the program year.

Adult Registered Volunteers are expected to purchase uniform within four (4) weeks after registering with Pack 3030. Adult volunteers must attend a minimum of 75% of scheduled meetings. If volunteer cannot attend they must appoint someone to be there in their place and notify the Committee Chairman and/or Cubmaster. A volunteer missing more than 25% of the meetings or 2 consecutive committee meetings may be brought up for review by the pack committee.

Den Leaders
Are required to register with the Boy Scouts of America. At least one registered adult and one assistant MUST be present at each den meeting- a minimum of two-deep leadership is required at all den meetings. If this is not possible, the den cannot meet.

Are required to wear the full uniform for their position, to ALL District, Council, Pack meetings and activities. They should set a good example for the boys.

Should have a goal to hold 3 meetings a month throughout the school year. These do not include the Pack meetings. During the summer months the dens and their leaders are encouraged to join in the summertime pack activities and are not required to meet at the Den level.

Are expected to attend den leaders meetings, roundtables, and committee meetings each month or make sure a parent from their den attends. 25% absence is considered inactive membership and will be reviewed by the Pack committee. A den leader and/or assistant den leader should be at all scheduled meetings. If both are unable to attend, a den parent should be present.

Are responsible, or makes sure a parent from their den, maintains the awards records for their den and will work with the Advancement Chair to ensure accuracy of the Pack records. Parents may be questioned as to the lack of advancement of their boy.

Are responsible, or makes sure 1-2 parents from their den, serves on the pack committee in some capacity. This way a den is always represented at the pack committee meetings.

Should remember that they represent Boys Scouts of America and Pack 3030 at all meetings and should act accordingly.

Should work with the Cubmaster and the Committee Chair when dens are being formed. Dens should consist of at least 5 boys and ideally no more than 8. No boy will be refused membership and dens and families need to cooperate to avoid leaving anyone out of scouting that is interested, for financial reasons.

Are expected to provide information to all families of advancement programs and time lines to complete advancements. Pack committee may ask for a review of cubs not advancing in a leaders den.

Are expected to provide information to all families of events and activities. Information for these will be given out at committee meetings. Leaders are also to provide the committee with its den calendar of scheduled meeting and activity dates and times. It is up to the den leader to make sure flyers and forms make it to the parents and back to the committee.

Newsletter and Annual Calendar
Each Den will appoint a Cub Reporter and a parent helper for each month to give information about their den to the Newsletter Committee Chair and the Webmaster. An annual calendar and a monthly newsletter will be maintained for each program year.

Webmaster
A volunteer will fill the Webmaster position from the Pack. The position is responsible for working with the Pack membership to assist in the development and maintenance of the Pack Web pages. The individual works closely with the Cubmaster, Committee Chair, and Secretary to ensure timely publication of Pack reports, etc. A working knowledge of HTML is needed by the person(s) filling this position.
Pack 3030 URL is: https://members.tripod.com/~pack3030

Attendance
Boys must attend ALL Den and Pack meetings throughout the school year. Missing 25% of scheduled den meetings and Pack activities is reason for Pack Committee review. Membership is termed inactive.

A minimum of 75% participation in all official Den and Pack activities is one of the requirements for remaining in the pack. Missing three (3) consecutive Pack activities is considered reason for dismissal from the Pack. Failure may result in the loss of the privilege to participate in pack activities and council events. Reinstatement is at the discretion of the Pack Leaders and/or the Pack Committee.

Adult volunteers must attend a minimum of 75% of scheduled meetings. A volunteer missing more than 25% of the meetings or 2 consecutive committee meetings is reason for Pack Committee review. Membership is termed inactive and they may be replaced without warning. A den leader and assistant den leader should be at all scheduled meetings. If both are unable to attend, a den parent should be present.

The Den Leader must be notified in advance in order for an absence to be excused. It is the responsibility of the Cub Scout or his parent/guardian to inform the Den Leader as far ahead as possible when he will be unable to attend a scheduled event. Many events need for an accurate head count.
Exceptions are: Illness, when the den leader is notified, Family emergencies and one meeting per year for family vacation.

All excused absences MUST be told to the Den Leader 1 week before the meeting or activity.

Each Webelos should attend one Webelos Council Activity under the leadership of the Pack.

Discipline
Discipline is the setting of loving limits to help a child understand and adopt a set of values so his character is shaped rather than his behavior merely controlled temporarily.

BSA and Pack 3030's feelings on discipline:
A child may be asked to sit by himself for a time if his actions warrant this.

Parents will be notified of all behavior problems

If a problem continues with a boy, the Den leader contacts the Pack Committee and the parents.

If the problem cannot be resolved after discussion, the parents will be required to participate at den meeting with their son. Continued behavior problems in the den will be referred to a quorum for remedy

We do need the help of the parents at Pack meetings and events to help encourage good behavior and appropriate respect of others.

Meetings
The Pack shall meet in its entirety once a month. Den meetings are, however, optional during the summer.
Monday Night will be Scout Night for our pack with dens meeting 1st, 2nd and 3rd Mondays and Pack meeting on the last Monday of the Month. If there are 5 Mondays in the month, dens do not have to meet on the 4th Monday. See Den Leaders for exact time and location.

Pack meetings will be held monthly throughout the school year at Harrington Elementary School. The meetings are held in the gym starting promptly at 7:00 PM. School holidays and school functions sometimes will cause us to reschedule.
Uniforms

All boys are expected to purchase uniform within six (6) weeks after induction. Uniforms are worn at ALL Den, Pack, District and Council functions and any other time when representing the Boy Scouts of America. ALL Insignia must be in proper places. All leaders are required to wear the prescribed uniform.

The pack will have unannounced uniform inspections. Award cards will be presented to each scout who meets the uniform requirements.

Temporary patches and badges can be sewn on the right pocket for a 30-day period then it is recommended that it be removed from uniform and sewn on to red vest or camp blankets. Temporary Patch Holders are available from council.

Only current Service Stars, Attendance Awards, Summertime Activity pins, Recruiter Patches and Quality Unit Patches may be worn at one time. In January Service Stars will be collected by the den leaders and turned in to the Advancement Chair so they can be updated at the Blue & Gold Banquet.

Class A Uniform
Adults: Khaki scout shirt, (Women may wear the Yellow scout shirt) appropriate neckerchief or bolo, olive slacks/shorts or dark blue jeans and belt.
Boys: Minimum uniform requirements for the boys include the appropriate shirt, scarf, slide, belt and hat. They are to be worn with a neat pair of jeans, shorts (no cut-offs) or pants.

Wolf, Bear and 1st Year Webelos - Navy cub scout shirt, appropriate neckerchief and slide, dark slacks or jeans, appropriate hat, Cub Scout or Webelos buckle and belt
1st Year Webelos & 2nd Year Webelos - Khaki scout shirt, appropriate neckerchief and slide, dark slacks or jeans, Scout hat and Scout buckle and belt.
Tiger Cubs - Orange Tiger Cub T-shirt/sweat shirt, dark slacks or jeans, hat, and Cub Scout belt for paw totem.

All boys shall be expected to purchase appropriate books.
1st Grade- Tiger Cub Packet
2nd Grade- Wolf Book
3rd Grade- Bear Book
4th and 5th Grades- Webelos Book

For summertime activities boys can wear a Cub Scout activity/camp T-shirt, or other casual attire as appropriate. Participation in some summer activities will require Class A uniform. (As outlined above.)

Expectations of Family Regarding Advancement
Parents may be questioned as to the lack of advancement of their boy.

We expect that parents be involved with their boy and help him achieve. The following are suggested goals set by BSA National. Boys learn and advance at different rates and this is taken into consideration. The goal of Bobcat Rank is within 3-4 weeks. The goal of Wolf, Bear or Webelos Rank is within 4 months. It is also possible for a boy to achieve 3 Arrow Points in Wolf & Bear Dens. 5 Activity Badges, Compass Emblem for a Webelos within the current year in addition to their rank advancement is a reachable goal.

The den leader will contact parents of the boy who is not achieving first, and if there is still no progress in advancement, the Pack Committee will call the parent for a review. Although some advancement requirements may be met in the den, most will need to be completed at home with the parents and cannot solely be left up to the den leader. We would like to see each boy anxiously engaged in seeking after his Arrow of Light, his World Conservation Award and his Religious Award by the time he "Crosses the bridge to Boy Scouts."

Advancement & Goals
The pack will be responsible for furnishing most awards and badges on the pack committee approved list. Advancements and awards are presented to only Scouts and Scouters in full uniform at pack meetings.

Tiger cubs (1st Grade), a more informal program from cub scouts, are awarded tiger paws and white & orange beads for participation in their Tiger Big Ideas. Paw Totem, all beads and any other pack activity awards will be presented at the pack meetings. The leader will present paw prints at the den level.

Cub scouts (2nd through 5th Grade) are eligible to earn

In addition those listed below can be achieved and earned in a program year:
Wolf & Bear
Progress To Rank Badge & Beads, 1 Gold Arrow Point, 2 Silver Arrow Points
Webelos
5 more activity Badges (for a total of 10), Compass Point Emblem and Compass Points Awards

The Pack will finance ONLY awards on the Packs standard awards list determined by the pack committee.
If there are any questions about a boy earning an Award, the den leader will first check with the parents and/or with the Awards Chair.
Hiking or similar patches earned by individual dens can be awarded at Pack meetings, and are subject to Committee approval.
Non-standard Pack awards are at the dens own cost. Rank Awards will be given at the Pack meetings unless
otherwise approved by the committee.

Arrow of Light must be reviewed by the Awards Chair and Cubmaster because of its significance in scouting.

Religious Emblems (P.R.A.Y.)
Boys are encouraged to earn the Religious Emblem of their faith. This must be earned with the help of parents and clergy. This cannot be done in the den due to all the different religions involved. The emblem is awarded by the religious organization NOT Boy Scouts of America. A copy of the emblem award certificate from the religious body will qualify the scout for the BSA religious knot.

Sports/Academic Program (committees approval only)

Training
It is mandatory ALL Leaders and Committee members in Pack 3030 attend Cub Scout Basic Training and at least one other Council Training session during the current year. A properly trained leader or committee member will better understand the scouting program and be able to convey the program to Cub Scouts and parents. Training Awards will be recognized at Pack Meetings.

Den Rules
Boys are to follow the leadership of the Den leaders and conduct themselves appropriate to the rules/laws
of scouting and Pack 3030 at all times.

A fee of $20.00 is collected as den dues at the time of registration. This is in addition to our pack registration. This allows the den leader a budget for den expenses. This can be paid at the time of registration in full or split up $10.00 at registration and the balance of $10.00 in January. Dens cannot conduct fundraisers at den level.

Dens should consist of at least 5 boys and ideally no more than 8. A Den reaching 10 in number will be asked to split unless Committee approval is gained and the parents in the Den agree to increased participation; a ratio of one adult to 3 scouts is needed in this case with a minimum of 2 adults being present at all times.

No boy will be refused membership and dens and families need to cooperate to avoid leaving anyone out of scouting that is interested.
Parents must agree to and participate in den activities and help when needed.

Fund Raisers are conducted only with Council and Committee Approval.

All Cub Scouts and their families are expected to participate in Pack 3030's Pop Corn Sale Fundraiser because they benefit the whole pack. This is the only support to the Pack for many program activities. The budget for the year is set by our sales profits.

Pack Policies & Guidelines
These policies and guidelines shall remain in effect until added to or amended by a Quorum and again approved by the committee.
These policies and guidelines shall be reviewed for interpretation, if the need should arise, by the committee. We understand that we cannot cover all potential interpretations in these policies and guidelines and are not responsible for such situations.

Submitted for discussion August 14, 2000
Submitted for Approval on September 18, 2000